Employer Health Insurance Costs: Best 2023 Practices

As a perk of their jobs, employees and their dependents (and, most of the time, their spouses) get health insurance through their employers.

And given that it increases employee satisfaction and productivity, offering your staff health insurance can give employers a competitive edge. But what exactly are the costs of health insurance for an employer? Well, for starters, the price of health insurance can vary a lot; employers usually pay $6,227 per year for coverage for a single person and $15,754 per year for a family.

Let’s go into this in detail…

Employer Health Insurance Costs

Employer health insurance costs can significantly change depending on the plan you pick. Here are some predictions for 2023 and advice on choosing the most cost-effective plan for your company and staff.

For many employees, having access to health insurance coverage is essential. eHealth and the Kaiser Family Foundation say that about half of Americans (KFF) get health insurance through their jobs. Private health insurance costs have gone up, leaving many Americans with few good choices. However, people who don’t have health insurance through their employers can find coverage through health insurance exchanges or federal programs. Employer health insurance costs refer to the insurance coverage that an employer provides as part of their compensation management program and how the employee is directly responsible for paying the costs of that coverage.

Employees can get significant discounts on their health insurance rates through employer health insurance costs. Employees can also enroll in the insurance plan through the company’s HR department. Employers often lower the price of health insurance plans, which makes them much more affordable for their workers. Based on the health insurance policy that the business owner selects, employees typically have a restricted selection of employer-provided health insurance policies.

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The estimated yearly employer health insurance cost for single coverage was $7,739, up 4% from the year before, and for family coverage, it was $22,221, up 4% from the year before. Data from the survey also revealed that, on average, 59% of all businesses offered their employees health care, with 58% of small businesses and 99% of large companies doing so. Exact prices are affected by the firm’s state and the type of insurance plan, such as an HMO or PPO.

The average yearly cost of employer health insurance premiums paid through an employer is $7,470 for single coverage and $21,342 for family coverage. The average employer pays $6,227 for a plan that covers a single person and $15,754 for a plan that covers a family.

Employees are now required to pay an average of $1,243 for a single policy per year or $5,588 for a family policy through employer-sponsored health insurance. In 2023, healthcare costs in the US are expected to rise by an average of 5%, reaching an average of over $13,000 per worker. These figures represent a significant increase in prices in 2021. This means that firms will pay higher premiums and costs for the same medical care for their employees.

Your business might be able to hire more people, have generally happier employees, and save money on taxes if you provide health insurance to your workers. When an employer decides to provide health insurance to their employees, they will purchase a plan that will cover all eligible employees and dependents. Employer health insurance costs will vary based on things like:

  • Insurance company
  • Type of strategy (PPO or HMO).
  • Location
  • Features (deductibles, copays, out-of-pocket maximums)
  • Statistics about your employees
  • The plan’s provider network
  • Your amount of contribution

Reporting Employer Health Insurance Costs on W2

For informational purposes only, this W-2 filing aims to give essential specifics regarding the value of an employee’s health benefits. The amount is still not counted as part of an employee’s taxable income, so this does not mean that the health insurance is taxable. Under the Affordable Care Act, employers who offer a group health plan must tell their employees how much it costs.

Health insurance costs are not necessarily chargeable just because it is shown on Form W-2. The quantity of an employer’s unascertained commitment to health insurance is still exempt from taxation and can be deducted from an employee’s salary. Employees will receive relevant and similar consumer information regarding the cost of their health insurance costs via this report, which is only intended for instructional reasons.

If only employee salary reduction elections are used to contribute to a health FSA, the Form W-2 reporting requirement does not apply to the coverage. No one who would not otherwise receive a Form W-2 is required to give one to them as a result of the Form W-2 reporting. An employer would not be compelled to provide retirees with Forms W-2 only to disclose the total cost of their retiree health care, for instance. Health insurance for expatriates is likewise exempt from reporting on W-2s.

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Employers who follow this rule must put a Code DD in Box 12 of the W-2 to show how much the health insurance costs. The sum of these sums for all employer employees is not reported on Form W-3.

Generally, both the employer’s and the employee’s halves of the payment should be taken into account.

Suppose an employer would not usually give a Form W-2 to retirees, other employees, or former workers. In that case, the employer is not obligated to produce a Form W-2 but only to report the cost of health insurance care for those individuals.

Employer Health Insurance Costs Per Employee

For many employees, having access to health insurance coverage is essential. Nearly 50% of Americans receive health insurance benefits from their employers. Those without employer-sponsored insurance may be able to find medical benefits through health insurance markets or government programs. Still, since commercial health insurance prices have increased, many Americans no longer have affordable alternatives.

This implies that a company’s capacity to attract and keep the best employees is directly impacted by the insurance benefits it provides as part of its remuneration management system and how the insurance cost is split with the employees.

The amount an employer spent on health insurance per worker went from $3,269 in 2020 to $3,331 in 2021. Following a different Mercer survey, premiums will rise by 4.4 percent of the total in 2023. The data shows that many businesses aren’t asking their employees to pay more. It is expected that employees will keep paying 22% of the cost of their health insurance plan in 2021, just as they do now.

Employers are responsible for funding 73% of the family cost plans and 83% of the single-cost plans for employee health insurance. Employees pay $1,270 (17% of the total cost of $8,690), while employers pay the equivalent of $7,470 per year for a single plan. Employers usually pay $15,754 for family coverage, and employees pay the remaining $5,827 (23% of the $21,581 total annual cost).

Four Factors Affecting Employee Health Insurance Costs

These elements affect how much employees are paid via health insurance.

#1. Age

Age is a significant factor to consider for most jurisdictions. Certain states, especially New York and Vermont, do not use it when calculating health insurance costs.

The base age for figuring out premium costs is 21. People in their thirties, forties, fifties, and sixties pay higher premiums than people in their twenties. The premium rate exceeds the base rate around the age of 53.

#2. Tobacco

Your employees’ health insurance costs will vary depending on whether you use tobacco. Health insurance providers can charge smokers up to 50% more than non-smokers. Even though some governments have made it illegal for insurance companies to charge smokers, smoking still affects costs, even when the most allowed is used.

#3. Location

The location also affects premium costs, primarily because of how many (or how few) competitors there are in a specific area. While there may be fierce competition in crowded places, there may only be one or two health insurance companies in rural areas, raising prices for locals.

#4. Budget Category

Lastly, the typical employee health insurance costs depend on your chosen plan. Schemes are grouped into metallic tiers: bronze, copper, gold, diamond, and silver. Based on the amount of the whole cost of health insurance they cover, each has a different cost. The number of dependents on the plan and the deductibles, copays, and coinsurance impact rates.

Is Employer Health Insurance Worth It?

Health insurance can help protect you and your dependents from unexpected medical expenses. Obtaining health insurance via your company is frequently less expensive than purchasing health insurance on your own because your employer will assist cover some of your health coverage and medical bills.

How Does Employer Health Insurance Work?

When employees make a qualified claim under corporate health insurance, the health insurance provider pays their hospital fees, providing them with greater financial security. Getting treatment at a private hospital sometimes entails having a private room with amenities such as an ensuite bathroom, television, and food.

Why Is Health Insurance So Expensive?

The high cost of administration, the parabolic rise in prescription drug costs, bad lifestyle choices, and the chronic conditions of an aging population all contribute to the high cost of healthcare in the United States.

How Much Do Employers Pay for Premium?

According to KFF, the average health insurance cost for employers in 2022 was $16,253 per year, or 73% of the premium, for a family and $6,440, or 83% of the premium, for an individual.

Why Don’t Employers Offer Health Insurance?

There is no federal law that requires businesses to provide health insurance to their employees.

What Are the Benefits of Health Insurance to Employees?

Employee health insurance policies are quite beneficial, especially for individuals who cannot afford private health insurance. Employees are not required to pay a premium under this plan. It is paid by the employer on the employee’s behalf. Employees receive free health insurance coverage in this manner.


Employer health insurance offers some of the best benefits in the whole health care system, far from being a waste of taxpayer dollars. In healthcare markets with few options, employer health insurance hurts competition, and alternatives to it often need more help from the government than employer health insurance. In the end, health insurance generates about $1.5 trillion in social benefit every year from commercial components, such as programs to enhance individual and employee health and savings from comprehensive benefits agreements, and external components, such as empowering work, producing tax income, and creating demand, and limiting dependence on government insurance plans.

Contrary to what most people think, taxpayers and beneficiaries with employer-sponsored insurance (EHI) get benefits that far outweigh the cost of the tax subsidy.

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